Sometime within the final decade, Google Docs grew to become the default phrase processor, and likelihood is fairly good that you just use it not less than a number of the time — notably when collaborating with others at college, work, and even inside your individual household. Chances are additionally good that you just already know the best way to navigate the fundamentals of making, organising, and sharing a Google Doc with others to view, remark, or edit.
But Google Docs has a number of hidden options you by no means knew you at all times needed, from reside phrase counts to copying and pasting textual content from one other web site with out all that bizarre formatting. You simply need to know the place to search out them. Let’s check out a few of Google Doc’s finest hidden options.
Find out the phrase depend of your doc, reside
A reside phrase depend is a staple of each writing app, and it’s usually enabled by default. But as a result of Docs is a collaborative editor, Google chooses to not show the phrase depend till you expressly ask for it. This function can’t be enabled by default, so that you’ll need to do it for each doc.
Go to Tools > Word Count and allow the “Display word count while typing” choice.
Instantly take away bizarre formatting
Sometimes while you paste in textual content from one other doc or web site, the formatting can look…messy. You can keep away from that through the use of the Paste with out formatting choice with the Control + Shift + V keyboard shortcut. Or you possibly can right-click and select Paste with out Formatting.
If you’ve already pasted the textual content, choose it and use the Control + keyboard shortcut. You’ll additionally discover the “Clear formatting” choice within the right-click menu.
Type together with your voice as an alternative
Don’t wish to kind out an extended report or a doc? Google has an industry-leading voice enter system, turning your speech to textual content (together with punctuation). Go to Tools > Voice Typing and provides entry to your gadget’s microphone (this function solely works in Google Chrome).
Click the Microphone icon, and begin speaking.
Add extra fonts
One drawback with Google Docs is everybody’s paperwork look just about the identical. One method you possibly can stand out is through the use of a distinct font — and there’s a hidden function that permits you to add different, attention-grabbing fonts to Google Docs.
Click the “Font” dropdown and select “Add Fonts,” and also you’ll get an extended listing of recent fonts. Choose fonts you wish to add, and click on “OK.” Now you should utilize these fonts from the drop-down anytime.
Create a top level view — with out even making an attempt
Google Docs has a built-in define device, so that you don’t want a third-party choice. All you must do is use headings or subheadings. From the “View” menu, choose “Show document outline.” Now, you’ll seen a top level view for your entire doc, with headings and subheadings, within the left sidebar.
Use bookmarks to organise lengthy paperwork
It’s simple to get misplaced in an extended doc, so if yours will get unwieldy, Google Docs has a Bookmark function that may make your life (and your collaborator’s life) a lot simpler.
Select some textual content and go to Insert > Bookmark so as to add a bookmark to the doc, which is able to seem as a bookmark icon. You can click on the textual content and rapidly copy the hyperlink to the actual a part of the doc, making it simpler to share.
Write and edit paperwork offline (like Microsoft Word)
There are numerous advantages of the online-only phrase processor. But what occurs when you run out of knowledge? Or it is advisable work on a doc in a spot that doesn’t have wifi? Google has a little-known function that brings your entire Google Docs suite offline, however it nonetheless works contained in the browser: the Google Docs Offline Chrome extension.
Once you put in it, go to the Google Docs house web page, click on the three-lined Menu button within the prime left, go to “Settings” and allow the “Offline Mode” function. Now, you’ll have the ability to open, edit, and save paperwork even with out an web connection.
Add and edit photographs straight in Google Docs
Google Docs is a phrase processor, however it’s additionally nice at dealing with photographs (even higher than Microsoft Word, truly ). Here, you received’t want to fret about messing up your entire doc since you moved a picture by a pixel.
You can drag and drop a picture from an internet site or native storage. After including the picture, use the blue bins on every edge to regulate its dimension. A menu may even provide help to regulate the picture alignment so it’s in-line, wrapped in textual content, or breaks the textual content fully. Click the menu button, and select “All image options” to see all picture enhancing choices, together with wrap model, margins, transparency, and extra.